SYNCHRONIZING SIRADI (OFFICIAL LETTERS INFORMATION SYSTEM) WITH SIKD (DYNAMIC ARCHIVEINFORMATION SYSTEM) FORE-GOVERNMENT REALIZATION
Agung Kuswantoro, Muhsin, Mas-ul Fauzi, and Feri Subekti
Universitas Negeri Semarang (UNNES)
Abstract
This research attempts to answer questions such as: (1) How is the development of synchronization of SIRADI with SIKD?; (2)How is the business flowchart of SIRADI which has been synchronized with SIKD?; (3)What are the requirements to synchronize SIRADI with SIKD?; (4)How is the model or design of the synchronized SIRADI? This study employs research development method. There are three Focus Group Discussions (FGD) involving technicians from ANRI, BUHK, Archives Center, as well as from ICT Unit of UNNES. SIRADI is an official correspondence system, the basis or gateway to create a dynamic archive system. The records in SIRADI are the dynamic ones. Conditions required for SIRADI are official documentation, Record Retention Schedule (JRA), permission of access (rights to access), and patterns of archive classification. This research draws conclusions as follows: (1) Procedures for SIARDI synchronization development with SIKD include an archive workshop that involves a speaker from ANRI, FGD, and consultation with ANRI; (2) Business flowchart of SIRADI that is synchronized with SIKD is analyzing the archives stored in the category of DESTROYED and STORED archives; (3) Requirements for SIRADI consist of four archive instruments such as official scripts, JRA, permission of access (rights to access), and patterns of Archives classification; (4)Design of SIARDI is a separate system whose data is obtained from SIRADI. This study offers suggestions such as: (1) Workshop on SIARDI is required due to the menu provided in the system, which is closely correlated with archiving; (2) Instruments to support SIARDI such as computer and scanner are required to encourage the optimal result.
Keywords: Synchronization of SIRADI and SIKD
Topic: Informatic and Information System